Building information

Understanding where you are now is always the first step to moving forwards, and we put building knowledge and understanding at the forefront of our thinking as a core foundation of good property management.

Holding accurate and concise records of your assets and room data ensures that procurement and delivery of maintenance services are streamlined, while up to date operation manuals and site drawings ensure nothing is left to chance, and in some instances fulfil contractual requirements.

We understand not all buildings are purpose built but still deliver vital services and space, so gaining an understanding of their suitability and level of utilisation adds another useful layer of information that will help to plan and prioritise for the future.

What’s covered: 

Asset data & registers | Room data sheets | Operation manuals | Drawings & plans | PFI & PPP contracts

Maintenance & Compliance

Are your obligations clear and obvious?

As property owners and lease holders there are many statutory and regulatory requirements that need to be upheld, therefore it is crucial to have a suitable maintenance regime in place that covers all of these compliance requirements and provides adequate records and reporting.

While these duties can be delegated, it is important to remember this rarely means responsibility is transferred entirely and is therefore important to regularly check and audit whether compliance is being upheld and recorded sufficiently on your behalf.

A correctly balanced maintenance programme that includes optimum levels of servicing can protect budgets and provide future benefits against lifecycle replacement costs. It is therefore important to have clear instructions and specifications for all works being undertaken in your property.

How we can help below:

Maintenance schedules | Service specifications | Compliance auditing & adcive

Condition & Risks

Life is full of challenges, and the same is true for our buildings. Unexpected risks and failures can cause major disruption and it is important to be prepared for all eventualities. Knowing where your critical points of failure are will help to plan for contingencies and suitably mitigate the associated risks.

Having a clear view of the condition of your building and assets provides clarity of priority items, and a platform for planning future lifecycle replacements and understanding how this will affect future budgets in a more proactive way, putting you firmly in control.

It is also important to understand how your building is performing: are lighting levels sufficient, is there adequate ventilation, are heating levels optimised, is energy consumption justified and in control? All valid questions, taking communities and our planet into consideration. In many instances, service providers will be expected to meet certain levels, and for good reason, but how do we measure and check them?

What’s covered: 

Building & asset condition surveying | Risk assessments | Critical points of failure & mitigation

Planning & Costs

With overhead costs creeping up and budgets cut, it’s more vital than ever to keep buildings running efficiently and plan for costly replacements.

Knowing when to invest in building fabrics and replace key components isn’t always an exact science, but having a plan in place can be crucially important when forecasting future expenditure and affordability, as well as minimising the risk of expensive surprise failures.

However, plans can change, so good effective monitoring and reforecasting is essential in keeping your lifecycle plans accurate and relevant. New projects, extensions and reconfigurations may also provide perfect opportunities to combine plans in search of better value for money and minimising disruption.

Whether you’re looking to maintain the quality of your building or reduce your carbon footprint, a good business case with supporting data is a vital step.

What’s covered: 

Lifecycle modelling & forecasting | Building energy efficiency | Systems optimisation